Legacy PDF Digitization
Organizations sit on years of archived PDFs and scanned documents that are effectively unsearchable. Digitizing these into structured data unlocks their value for analytics, compliance, and process automation.
PDF digitization: from scanned document to structured JSON
Input document
[Scanned Document — Employee Record] PERSONNEL FILE Document Date: March 14, 2019 Classification: CONFIDENTIAL Employee Information: Full Name: Maria Schneider Employee ID: EMP-2019-0342 Department: Engineering Position: Senior Software Engineer Start Date: April 1, 2019 Reports To: Thomas Weber, VP Engineering Contact Details: Email: m.schneider@company.de Phone: +49 30 1234 5678 Address: Berliner Str. 45, 10715 Berlin Compensation: Annual Salary: 85,000 EUR Pay Grade: E5 Review Cycle: Annual (next: April 2020) Certifications: - AWS Solutions Architect (2018) - Certified Scrum Master (2017) - ISO 27001 Lead Auditor (2019) Emergency Contact: Name: Klaus Schneider Relationship: Spouse Phone: +49 30 9876 5432
Extracted JSON
{
"document_date": "2019-03-14",
"classification": "CONFIDENTIAL",
"employee": {
"full_name": "Maria Schneider",
"employee_id": "EMP-2019-0342",
"department": "Engineering",
"position": "Senior Software Engineer",
"start_date": "2019-04-01",
"reports_to": {
"name": "Thomas Weber",
"title": "VP Engineering"
}
},
"contact": {
"email": "m.schneider@company.de",
"phone": "+49 30 1234 5678",
"address": "Berliner Str. 45, 10715 Berlin"
},
"compensation": {
"annual_salary": 85000,
"currency": "EUR",
"pay_grade": "E5",
"next_review": "2020-04-01"
},
"certifications": [
{ "name": "AWS Solutions Architect", "year": 2018 },
{ "name": "Certified Scrum Master", "year": 2017 },
{ "name": "ISO 27001 Lead Auditor", "year": 2019 }
],
"emergency_contact": {
"name": "Klaus Schneider",
"relationship": "Spouse",
"phone": "+49 30 9876 5432"
}
}Define your schema
Tell Smole what data to extract using a JSON Schema.
{
"type": "object",
"properties": {
"document_date": { "type": "string", "format": "date" },
"classification": { "type": "string" },
"employee": {
"type": "object",
"properties": {
"full_name": { "type": "string" },
"employee_id": { "type": "string" },
"department": { "type": "string" },
"position": { "type": "string" },
"start_date": { "type": "string", "format": "date" },
"reports_to": {
"type": "object",
"properties": {
"name": { "type": "string" },
"title": { "type": "string" }
}
}
}
},
"contact": {
"type": "object",
"properties": {
"email": { "type": "string", "format": "email" },
"phone": { "type": "string" },
"address": { "type": "string" }
}
},
"compensation": {
"type": "object",
"properties": {
"annual_salary": { "type": "number" },
"currency": { "type": "string" },
"pay_grade": { "type": "string" },
"next_review": { "type": "string", "format": "date" }
}
},
"certifications": {
"type": "array",
"items": {
"type": "object",
"properties": {
"name": { "type": "string" },
"year": { "type": "integer" }
}
}
},
"emergency_contact": {
"type": "object",
"properties": {
"name": { "type": "string" },
"relationship": { "type": "string" },
"phone": { "type": "string" }
}
}
}
}Try with your own documents
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